Oxford Builders Inc.

Project Coordinator Job Description

Job Title: Project Coordinator

Reports To: Project Manager / Senior Project Manager

Job Summary:
The Project Coordinator is responsible for supporting project managers in planning, organizing, and coordinating construction projects from start to finish. This position ensures project documentation, schedules, communication, and administrative tasks are completed accurately and on time.

Key Responsibilities:

• Assist Project Managers with daily project coordination activities.
• Prepare and maintain project documentation, contracts, submittals, RFIs, and closeout documents.
• Track project schedules, deadlines, and deliverables.
• Coordinate with subcontractors, suppliers, clients, and field personnel.
• Monitor and follow up on material orders, deliveries, and equipment needs.
• Maintain project files and ensure documentation is organized and up to date.
• Assist with preparing pay applications, change orders, and invoices.
• Schedule meetings and distribute meeting minutes.
• Communicate project updates to internal and external stakeholders.
• Perform other administrative and project-related duties as assigned.

Qualifications:

• High school diploma required; Associate's or Bachelor's degree preferred.
• 2+ years of construction administration or project coordination experience preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with construction management software is a plus.
• Ability to manage multiple projects and priorities simultaneously.
• Detail-oriented with strong problem-solving abilities.

Physical Requirements:

• Ability to sit, stand, and use a computer for extended periods.
• Occasional travel to project sites may be required.

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Professional development opportunities

Oxford Builders, Inc. is an Equal Opportunity Employer.